Practice Prior to the First Day of Classes
For those sports engaging in practice activities prior to the first day of classes (football, soccer, cross country, volleyball), a detailed preseason practice schedule is due in the Compliance Office prior to June 1. The Atlantic Coast Conference Office sends out an informational form of permissible first dates for practice based on the first date of competition for each team.

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Declaration of Season
During the second week of July, the Virginia Tech Playing & Practice Season Declaration Form is distributed to the Head Coaches of all sports other than football and basketball. This form compiles important information regarding the playing & practice season and provides, on the back of the form, key guidelines and explanations concerning the application of Bylaw 17. For all fall and spring sports, the form must be completed and returned to the Compliance Office no later than July 1. For winter sports, the form must be completed end returned no later than August 1.

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First Dates of Practice and Competition, Number of Contests/Dates of Competition, and Number of Countable Days
First dates of practice and outside competition, the number of contests or dates of competition, as well as the number of countable days used in the planned playing & practice season (for all sports except football and basketball), are indicated on the Virginia Tech Playing & Practice Season Declaration Form . For the sports of football and basketball, first dates of practice and competition, as well as the number of contests, are approved by the Supervising Associate AD and the Assistant AD for Compliance prior to June 1.

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Scheduling and Missed-Class Policy
Pursuant to the University's missed-class policy, the Virginia Tech Athletics Scheduling Form is distributed to each Head Coach by his/her sport's Supervising Associate AD during the spring of each year. This form is used to compile information regarding competition times, conflicts with key academic dates, and the projected number of class days missed due to team travel and competition. It must be completed and returned to the Associate AD no later than May 1.

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Recording of Daily and Weekly Hours
Every August, copies of the Virginia Tech Daily/Weekly Playing & Practice Record Form are circulated to each head coach. Additional copies are always available in the Compliance Office. When completed each week, this form contains seven days of information recording each team member's involvement in countable athletically-related activities. These forms are to be completed and turned in to the Compliance Office regardless of whether the sport is in its declared playing & practice season (four hours per day; 20 hours per week) or out of its declared playing & practice season (eight hours per week).